4 Ways to Make it Easier to Be a Small Business Employer

Being a small business owner is tough enough, but being a small business employer is even tougher. You need to manage your employees, ensure they are productive, and comply with state and federal regulations, all while running the business. Truly a good portion of a business owners job is managing their workforce and keeping it as productive and efficient as possible. That takes a plan, and effort, and action. We’ve compiled 4 simple steps to automate some burdensome process and eliminate some of the pesky problem that will free up your time and focus.

Automate Your Timekeeping
Accurate Timekeeping is critical in any business with employees, especially in California. Employees must show they have clocked in/out for start/end times as well as for meal breaks. Overtime must be clearly documented and listed on the check stub. All hours in a day must be accounted for, even if you pay piecework or commission (non-exempt) Automating this process with an inexpensive cloud-based system can eliminate inaccuracies and reduce wage and hour liability. You can also eliminate manual time entry and tracking time on spreadsheets. Cost? About $2.00 an employee a month.

Automate Your Payroll Entry
Payroll is a hassle no matter how you approach it, but it shouldn’t be. Integrating your payroll entry and the process of approving your payroll to ensure you have the funds available will reduce a weekly or bi-weekly recurring time stealing task. Payrolls systems, including Infinium’s software can completely automate your payroll including job coding and department segmentation, and eliminate manual time entry, spreadsheets or phone calls to report payroll. Our system is fully integrated with our timekeeping system as an extra bonus. Cost? Free

Utilize Paperless Hiring
In our high-tech society, isn’t it silly that we still shuffle a ton of paper each week? One of the loads of paper that is part of being an employer is that needed to complete the hiring process. In California, the number of required documents approaches 12-15, plus an employee handbook which is typically 50 pages. With an online onboarding system, you can practically eliminate the hassle of paper forms, and streamline the hiring process. Your electronics can be managed online and accessed from anywhere. Cost? About $2 an employee per month

Switch your Work Comp to Pay-As-You-Go (PAYGO)
Workers is a huge expense and hassle. There are annual audits coding mistakes and other problems that that often end up with a surprise at the end of the policy period. Usually there are large deposits up front and flat monthly fees that don’t change when your payroll is down. It’s easy to fix all this, just switch your work comp policy to a PAYGO policy. PAYGO is an automated policy management plan to pay work comp based on your actual payroll each month. These policies eliminate or greatly reduce your upfront deposit and audit hassles because the amount you pay each month is accurate based on your payroll. Cost? Free.

Infinium is here to make it easy to be a small business employer. Our goal is to affordably and efficiently provide you with solid Payroll and HR support, but also make available to you, simple to use technology that doesn’t come with the complexity usually found in software based payroll companies, including the big box providers.

Please contact us today so we can review your current situation and assist you with finding the right balance of technology and using it to make your life easier. Contact us today!