5 HR Automations You Can’t Live Without

As a small business owner, your time is precious and so is that of your team. Automating your HR tasks is a major key to having more time. Managing manual HR functions that occur on a day-to-day basis is never a good expenditure of that limited time you have available. By taking just a few steps to automate everyday HR tasks, you can streamline your administration, save time, and ensure compliance using standardized processes.

Let’s look at 5 ways you can eliminate manual tasks and unnecessary paperwork.

Time and Attendance Tracking

Probably a no-brainer for most, but tracking your employee’s work hours, attendance and time off balances should be the first on the list. The days of manually tracking time worked is not only a tedious and inaccurate method, but it can also open the door to lawsuits that wouldn’t otherwise occur.

By simply implementing an automated and integrated Timekeeping system where employees can clock in and out, track meal breaks, view their time off balances, and request time off, will allow you to process payroll in far less time than manual entry. It also ensures you are paying your employees for all hours worked, tracking overtime and with today’s systems, you can ensure they are taking full meal breaks. Not hard to see why this should number one on anyone’s list.

Onboarding

The employee onboarding process has changed drastically over the last decade. More paperwork due to compliance issues as well as the need to streamline the documentation process makes it an ideal candidate to automate. Employers should focus on reducing the time on the administrative aspects of onboarding new employees, and spending more time on introducing employees to the company, training them on their position and managing a plan to ramp up their productivity consistently.

Employers can make the documentation portion of Onboarding a quick and easy process using an online onboarding system, thereby eliminating manual entry of new employees and ensuring all necessary paperwork is completed, including electronically verifying I-9’s.

Talent Acquisition

Online hiring has taken off over the last decade with power players like Indeed and Zip Recruiter being the go-to hiring platforms. And rightly so, the need for small business to automate their talent acquisition process has evolved where the employee experience and the need to customize a process for the organization may make the difference between finding that right candidate or not.

Using an in-house Hiring and Applicant Tracking system, employers can now customize a hiring platform and process that accomplishes all that the online platforms do, along with free access to many more job boards. Employers that stand out with a better employee experience will increase their odds of finding that right candidate in the limited talent pool we face today.

Benefit Administration

Enrolling in company benefits and health care programs should be a positive experience, but too often it becomes an administrative nightmare for both employees and benefit administrators. Automating the administration and enrollment processes can create a better experience for employees and reduce the burden of excessive documentation and information transfer

Automating the Benefits Enrollment & Administration process enables employees to research, select, and enroll in the benefits that suit them—without having to shuttle paperwork and date back and forth. The entire presentation, selection, enrollment, and deductions setup can be processed automatically using an integrated benefits platform.

Workers Compensation Management

Workers Compensation is a necessary evil for all employers and can take a significant amount of time managing the renewal and audit process. Also, with down payments and payment plans, managing the ongoing payments can add unnecessary administration to an already burdened staff.

By using a Paygo workers compensation plan, you can eliminate up front deposits, streamline payments and automatically track multiple classification codes. Using a pay go option, you can improve your cashflow by only paying what you need to pay each month and not waiting on a refund or big surprise bill at the end of the policy year. Ask if your broker offers PayGo or consider using Infinium’s workers compensation platform.

These are just the top 5 automation strategies that can save you time and reduce employer liability. Additionally, even streamlining notifications for employee birthdays, performance reviews, anniversaries, certificate expirations and so much more is possible using today’s technology.

Infinium’s isolved platform offers these functions for small business and can help you customize a solution around your needs. Contact Infinium HR below or your representative today for more information on automating your HR tasks!