Automate your Timekeeping and Eliminate Paper Timecards
Back the early days where employees punched a card when the steam whistle went off at quitting time, employers have tried to automate time and attendance as much as technology would permit. In today’s highly technical environment, automated timekeeping has never been more affordable or simple to use. The question you need ask as an employer, is why are you still using paper timecards or timesheets?
Let’s explore 3 reasons to eliminate paper timekeeping and move into the 21st century.
Accuracy
When employees can write in times or adjust previously entered times, accuracy becomes a problem. There is too much liability as an employer to allow employees to handwrite their times in and out each day. One issue frequently seen in court, is employees writing in the same time each day. Judges know that employees don’t show up at the same time each day and employees often claim, “Well, that’s what my boss told me to do”. Some employees maintain “actual” time records and refute their timecards because it was what they were told to do.
Automated timekeeping is accurate to the second, yet can be legally rounded (only a few minutes each way in CA) to eliminate minutes before or after a scheduled start time. Additionally, using mobile punching can be tracked using GPS so you know exactly where your employees are clocking in.
Recordkeeping
Employers are required to keep payroll and hours worked records for at least 3 years in California and must make those records available to government agencies. If records are kept on timecards or timesheets for 3 years, that’s a heck of a lot of paper, and the risk of losing or damaging those records becomes a real possibility.
Automated timekeeping stores accurate records in the cloud as long as you need them to be available. Being able to quickly access timekeeping records when analyzing employee’s attendance is invaluable. Also, knowing where remote employees are clocking in eliminates questionable activity and allows managers to quickly see who is on the job and where.
Efficiency
Face it, paperwork is a hassle, hand entering hours into a spreadsheet or payroll system is time consuming. Automated timekeeping practically eliminates paperwork and multiple actions to enter hours. Additionally, manually entering hours and calculating overtime is prone to human error.
East to use and affordable Technology exists today to completely streamline everything from hiring to timekeeping, to document distribution. Making your workforce more productive and efficient always results in more gains to the bottom line.
If you need consultation on how to improve your timekeeping methods, please contact the experts at Infinium HR today at info@infiniumhr.com. Infinium partners with Swipeclock for timekeeping services and can help you find the right solution for your business. We want to help you take the steps necessary to streamline your workplace.